Pay Stub Translation

Gross earnings and net payment

A pay stub separates earnings from deductions and the final amount paid. Those categories stay aligned with their numbers. Employer contributions may be informational and should not be added to an employee's take-home pay.

Pay periods and year-to-date totals

The payment date can differ from the period the work covers. Current-period and cumulative totals must remain distinct. Multiple pay stubs are treated as separate records rather than combined into a new income statement.

Payroll codes and benefit deductions

Abbreviations may identify taxes, leave, overtime or benefit deductions. Include any legend the issuer provides. Unexplained codes are not assigned a guessed meaning that changes the nature of a payment or deduction.

Evidence connected to employment letters

An employment letter can describe a salary while a pay stub records actual payments. If both are requested, submit them together for name and date consistency. The translation does not reconcile payroll discrepancies or certify future income.

Details Commonly Found on Pay Stubs

• Employer and employee identification
• Pay period and payment date
• Gross and net pay
• Earnings, deductions, taxes, and benefits
• Hours, rates, year-to-date totals, and payroll references

Payroll labels, values, and periods must stay aligned

A pay record is reviewed by column and row so earnings, deductions, totals, dates, and employer information remain connected to the correct values.

• Pay period and employer
• Earnings and deductions
• Gross, net, and cumulative totals

What to Send and What You Receive

Send a clear copy of every page that belongs to the document, including the reverse side when it contains text, stamps, seals, notes, or authentication.

You receive a complete English translation of the submitted content, reviewed for names, dates, numbers, terminology, and internal consistency. USCIS-bound certified translations include a signed Certificate of Accuracy.

Certified Translation Services for USCIS · Certificate of Accuracy

Document-Specific Questions