Employment Verification Letter Translation

Verification of employment versus a record of experience

An employment verification letter usually confirms a relationship with an employer: who worked there, in which position and during which period. A professional experience letter may describe duties, projects and skills in much more detail. The translation follows the letter you have; it does not add job duties or turn a short confirmation into an experience assessment.

Job titles and dates of employment

A local job title may not have a single U.S. equivalent. Its translation should preserve the level and function described in the letter rather than imply a promotion or a professional license. Start dates, end dates and statements of current employment are kept distinct. If two letters give different dates, provide both for comparison; translation does not correct the employer's record.

Salary, working hours and employment conditions

Pay frequency matters: monthly salary is not annual salary, and gross pay is not net pay. Currency, hours, full-time or part-time status and any stated conditions are carried over from the source. The translation does not calculate an annual equivalent or classify the relationship under U.S. employment law. Supporting payroll records can be quoted separately when requested.

Letterhead, signatures and employer details

Send the entire letter, including letterhead, company address, date, signer's name and position, contact information and attachments mentioned in the body. These elements identify who issued the confirmation. A cropped signature page or missing letterhead can make the record harder to interpret. A typed signature, handwritten signature and company stamp are identified according to what is visible.

Details Commonly Found in Employment Verification Letters

• Employer and employee names
• Job title and employment dates
• Status, schedule, and compensation when stated
• Main duties or employment confirmation
• Signer, title, company letterhead, and contact details

Employment facts must remain internally consistent

Employer, title, dates, compensation, status, and signer information are checked across the letter and any related supporting records.

• Employer and position
• Dates and compensation
• Signer and company details

What to Send and What You Receive

Send a clear copy of every page that belongs to the document, including the reverse side when it contains text, stamps, seals, notes, or authentication.

You receive a complete English translation of the submitted content, reviewed for names, dates, numbers, terminology, and internal consistency. USCIS-bound certified translations include a signed Certificate of Accuracy.

Certified Translation Services for USCIS · Certificate of Accuracy

Translation in context: Employment-based immigration

Document-Specific Questions